There are several options in the Sheet Set Manager for creating sheets and adding views either through a shortcut menu or one of the tab buttons. Modifying a sheet should always be done from an open sheet set.

Following are descriptions of common sheet operations. You can access commands by right-clicking an item in the tree view to display the relevant shortcut menu.

• Import layout as sheet. After you create a sheet set, you can import one or more layouts from existing drawings. You can initialize a layout by clicking on its tab to activate the previously unused layout. A layout does not contain any plot settings before initialization. Once initialized, layouts can be drawn upon, published, and added to sheet sets as sheets (after the drawing has been saved). This is a fast method for creating multiple sheets from layouts in several drawings. In the current drawing, you can drag a layout tab directly onto the Sheets area of the Sheet List tab in the Sheet Set Manager.
• Create a new sheet. As an alternative to importing existing layouts, you can create a new sheet. When you place views in this sheet, the drawing files associated with the views are attached as xrefs to the sheet drawing. The sheet drawing file is created using either the AutoCAD 2004 format or the AutoCAD 2007 format, depending on the format specified on the Open and Save tab in the Options dialog box.
• Modify a sheet. Double-click a sheet on the Sheet List tab to open a drawing from the sheet set. Use SHIFT or CTRL to select multiple sheets. To review a sheet, use the shortcut menu to open a drawing in read-only mode.
  NoteModifying a sheet should always be done using an open sheet set in the Sheet Set Manager. This ensures that all data associated with the sheet are updated.

• Rename and renumber a sheet. After you create a sheet, you can change the sheet title and the sheet number. You can also specify a different drawing file associated with the sheet.
  NoteIf you change the layout name, the corresponding sheet title in the sheet set is also updated or vice versa.
• Remove a sheet from a sheet set. Removing a sheet from a sheet set disassociates the sheet from the sheet set, but does not delete the drawing file or the layout.
• Reassociate a sheet. If you move a sheet to a different folder, you should reassociate the sheet to the sheet set with the Sheet Properties dialog box to correct the path. For any relocated sheet drawing, the paths for Expected Layout and Found Layout are displayed in the Sheet Properties dialog box. To reassociate the sheet, click the path in Expected Layout and then click to navigate to the new location of the sheet.
  NoteYou can quickly confirm whether a sheet is in the expected folder by looking at Details at the bottom of the Sheet List tab. If the selected sheet is not in the expected location, path information for both Expected Location and Found Location is displayed in Details.

• Add a view to a sheet. From the Model Views tab, you can easily add a view to a sheet by placing a named model space view or the entire drawing onto the current sheet.
  NoteAfter creating a named model space view, you must save the drawing to add the view to the Model Views tab. Click Refresh on the Model Views tab to update the Sheet Set Manager tree view.

• Add label blocks to views. With the Sheet Set Manager, you can label views and details automatically as you place them. Labels contain data associated with the referenced view.

  

• Add callout blocks to views. Callout blocks is the term for the symbols that reference other sheets. Callout blocks have many industry-specific names such as reference tags, detail keys, detail makers, building section keys, and so on. Callout blocks contain data associated with the sheet and view that are referenced.
  NoteWhen you place a callout block with fields or a view on a sheet, make sure that the current layer is unlocked.

• Create a title sheet and table of contents. The first sheet in a sheet set will usually be a title sheet that includes a description of the sheet set and a table that lists all the sheets in the sheet set. You can create this table, called a sheet list table, on an open sheet. The table automatically includes all the sheets in the sheet set. Once a sheet list table is created, you also have options to edit, update, or delete the cell content of the table.

  You can create a sheet list table from the shortcut menu of sheet set subsets and sheets only when a sheet is open. You can also create sheet list tables for multiple subsets and sheets. Any sheets added to a subset later on are automatically added to the sheet list table.

  NoteFor access to shortcut menus in the drawing area that are needed for sheet list table operations, the Shortcut Menus in Drawing Area must be checked in the Options dialog box, User Preferences tab.

Procedure

To import a layout from the current drawing as a sheet

1. If the Model and layout tabs are not visible at the bottom of the drawing area, right-click the Model button on the status bar and click Display Layout and Model tabs.
2. Do one of the following:
   • Right-click a layout tab and click Import Layout as Sheet.
   • Click View tab Palettes panel Sheet Set Manager.
   • Drag a layout tab onto the Sheet Set Manager, Sheet List Tab, Sheets area.
3. Click Import Checked.

To import layouts from several drawings as sheets

1. Click View tab Palettes panel Sheet Set Manager.
2. In the Sheet Set Manager, Sheet List tab, right-click the sheet set node, a subset node, or a sheet node. Click Import Layout as Sheet.
3. In the Import Layouts as Sheets dialog box, click Browse for Drawings and navigate to the drawing that you want to use.

   To select several drawings, use SHIFT or CTRL when you click on the drawing files.

4. Click the check boxes of the layouts to be imported as sheets in the current sheet set. Click Import Checked.
5. (Optional) On the Sheet List tab, right-click a newly imported sheet. Click Rename & Renumber.
6. (Optional) In the Rename & Renumber Sheet dialog box, make any changes to the sheet number and sheet title. Click OK.
   NoteChanges to the sheet number and sheet title have no effect on the drawing file name unless a file rename option is checked.

To open a drawing file read-only within a sheet set

1. Click View tab Palettes panel Sheet Set Manager.
2. In the Sheet Set Manager, open a sheet set.
3. On the Sheet List tab, right-click a sheet. Click Open Read-Only.

To reassociate a sheet in a sheet set

1. Click View tab Palettes panel Sheet Set Manager.
2. In the Sheet Set Manager, open a sheet set.
3. On the Sheet List tab, open the sheet that you want to reassociate.
4. In the Sheet Set Manager, right-click the sheet. Click Remove Sheet.
5. Save the drawing.
6. In the Sheet Set Manager, right-click the Sheet Set. Click Import Layout as Sheet.
7. In the Import Layout as Sheet dialog box, click Browse for Drawings. Navigate to the drawing that you want to use.
8. Click the check box of the layout to be reassociated as a sheet in the current sheet set. Click Import Checked.

To add a view to a sheet

1. Click View tab Palettes panel Sheet Set Manager.
2. In the Sheet Set Manager, open a sheet set.
3. On the Sheet List tab, do one of the following:
   • Double-click a sheet to open it.
   • Create a new sheet and open it.
4. On the Model Views tab, click the plus sign (+) next to a folder to list the drawings in the folder.
5. From the list of drawing files, do one of the following:
   • To add a model space view to a sheet, click the plus sign (+) next to a drawing file to list its named model space views. Right-click a model space view.
   • To add an entire drawing as a view in a sheet, right-click a drawing file.
6. Click Place on Sheet.
   NoteAs an alternative to the previous two steps, you can drag a model space view or a drawing from the Model Views tab to a sheet.
7. Right-click on the sheet. Click the scale for the sheet view.
8. Specify the insertion point for the sheet view.

   The specified view is added to the sheet. If a view label block is defined in the sheet set properties, a view label that displays view-specific information is automatically placed on the sheet.

To add a sheet list table

1. Click View tab Palettes panel Sheet Set Manager.
2. In the Sheet Set Manager, open a sheet set.
3. Right-click a sheet set name, subset, or multiple sheet set names and subsets. Click Insert Sheet List Table.
4. In the Insert Sheet List Table dialog box, do the following:
   • Set the Table Style in the Table Style Settings group.
   • On the Table Data tab, specify Title Text for the table and add, remove, or change the order of the column entries.
   • On the Subsets and Sheets tab, select the subsets and sheets to be included in the sheet list table.
     NoteIf you add a sheet to a subset later on, you will be automatically prompted to update the sheet list table.
5. Click OK.

To add a block to be used for sheet view callouts

1. Click View tab Palettes panel Sheet Set Manager.
2. In the Sheet Set Manager, open a sheet set.
3. On the Sheet Views tab, right-click the sheet set node.
4. In the Sheet Set Properties dialog box, click Callout Blocks. Click the [...] button.
5. In the List of Blocks dialog box, do one of the following:
   • Click a block from the list of blocks.
   • Click the Add button and specify a new block to be added to the list.
6. Click OK to close each dialog box.

To change the default block used for sheet view labels

1. Click View tab Palettes panel Sheet Set Manager.
2. In the Sheet Set Manager, open a sheet set.
3. On the Sheet Views tab, right-click the sheet set node.
4. In the Sheet Set Properties dialog box, click Label Block for Views. Click the [...] button.
5. In the Select Block dialog box, specify a new block to be used as the default view label block.
6. Click OK to close each dialog box.

To add a callout block to a sheet

1. Click View tab Palettes panel Sheet Set Manager.
2. In the Sheet Set Manager, open a sheet set.
3. On the Sheet Views tab, right-click the view with which you want to associate a callout. Click Place Callout Block.
4. Specify the insertion point of the callout block.

   The callout block is placed on the sheet. The callout block automatically displays view-specific information about the view with which it is associated.

Quick Reference

Commands

NEWSHEETSET

Creates a new sheet set data file that manages drawing layouts, file paths, and project data.

OPENSHEETSET

Opens a selected sheet set.

SHEETSET

Opens the Sheet Set Manager.

SHEETSETHIDE

Closes the Sheet Set Manager.

System Variables

SSFOUND

Displays the sheet set path and file name if a search for a sheet set is successful.

SSLOCATE

Controls whether the sheet set associated with a drawing is located and opened when the drawing is opened.

SSMAUTOOPEN

Controls the display behavior of the Sheet Set Manager when a drawing associated with a sheet is opened.

SSMPOLLTIME

Controls whether plotting a sheet set, multi-sheet plot file, or plot spool file can be interrupted by other plot jobs.

SSMSHEETSTATUS

Controls how the status data in a sheet set is refreshed.

SSMSTATE

Indicates whether the Sheet Set Manager window is open or closed.